If you’re frequently hosting weekly check-ins, monthly reviews, or daily standups, setting up recurring Zoom meetings can save you tons of time and ensure everyone has the right link and schedule. In this guide, we’ll walk you through exactly how to create a recurring Zoom meeting, keep it updated, and integrate it with your favorite calendar tools. We’ll also highlight how you can enhance your recurring Zoom meetings further with Bubbles, an AI-powered meeting assistant that simplifies your workflow.

What Is a Recurring Zoom Meeting?

A recurring Zoom meeting is a scheduled event that repeats on a set interval—daily, weekly, monthly, or even without a fixed time. You can create a single link and meeting ID that stays valid for all sessions in the series. This means you don’t have to send out a new invite or worry about generating new meeting links every time you need to gather your team.

Why Set Up a Recurring Zoom Meeting?

• Consistency: Your team or clients always know which link to use.
• Time Saver: Eliminates the need to reschedule or recreate meetings repeatedly.
• Improved Organization: Add the recurring sessions to your calendar once, and the schedule remains current for all future occurrences.
• Flexibility: If your meeting doesn’t have a strict pattern, choose an option like “No Fixed Time” for an open-ended link.

Step-by-Step: How to Create a Recurring Zoom Meeting

Let’s dive into the nuts and bolts of scheduling recurring meetings directly in Zoom. These instructions apply primarily to the Zoom desktop client, although you can also schedule via the web portal with a similar process.

1. Open the Zoom Desktop Client
   • Launch Zoom and sign in with your account credentials.
2. Schedule a New Meeting
   • Click on the Home tab (usually the default view).
   • Select Schedule. A window or dialog box will appear for you to input meeting details.
3. Add Basic Meeting Details
   • Enter the Topic (name of your meeting) and optionally a Description so participants know what to expect.
   • Set the Start Time and Duration.
4. Check ‘Recurring Meeting’ or Select Recurrence
   • Depending on your Zoom version, you might see a box labeled Recurring meeting or a Repeat drop-down.
   • If you see Recurring meeting, check that box. If you see Repeat, choose the frequency—Daily, Weekly, Monthly, or Custom.
5. Configure Recurrence Settings
   • Repeat every X days/weeks/months as needed.
   • Specify an End date or number of occurrences if you want the series to stop automatically.
6. Adjust Additional Settings
   • Select your desired Meeting ID (generate automatically or use Personal Meeting ID, if applicable).
   • Decide on Security (e.g., passcode or waiting room).
   • Toggle Video on or off for host and participants.
7. Save Your Meeting
   • Click Save (or Schedule) to confirm. Zoom may prompt you to add the event to an external calendar (like Google Calendar or Outlook).

That’s it! You’ve just learned how to create a recurring Zoom meeting in the desktop client.

Linking Your Recurring Zoom Meeting to Google Calendar

If you want reminders and a simple overview of your meeting schedule, linking your recurring Zoom meeting to Google Calendar is a game-changer. If you’re managing several recurring calls, it's worth reviewing the latest meeting trends to see what’s working across industries. Here’s how:

1. Choose Google Calendar at Scheduling
   • After clicking Schedule, Zoom typically offers to add the event to your calendar. Select Google Calendar.
2. Sign In to Your Google Account
   • A browser window pops up, prompting you to sign in. If you’re already signed in, confirm your account.
3. Grant Zoom Permissions
   • Allow Zoom to access your Google Calendar so it can create and manage events on your behalf.
4. Adjust Recurrence in Google Calendar
   • You’ll see a preview of your new event. Under the date/time settings, pick how often it repeats (daily, weekly, monthly, custom).
5. Save
   • Click Save to finalize. Now your recurring session appears in both Zoom and Google Calendar.

Setting Up a Recurring Zoom Meeting in Outlook

Prefer Outlook? Not a problem! You can also create or import your recurring Zoom meetings into Outlook:

1. Schedule in Zoom
   • Follow these steps , but choose Outlook instead of Google Calendar.
2. Outlook Calendar Window
   • The Outlook desktop app opens with a new meeting invite.
3. Set Recurrence
   • Click the Recurrence button in your Outlook toolbar. Customize daily, weekly, or monthly patterns.
4. Save and Send
   • Finalize your meeting details and click Send to notify participants and have your recurring Zoom link appear in Outlook.

Pro Tip: If you use Outlook’s web version, you can use Zoom’s Outlook add-in to seamlessly manage recurring sessions without leaving your browser.One way to keep these meetings fresh is by occasionally using icebreakers or casual check-ins.

Editing and Updating Your Recurring Meetings

Need to tweak a single occurrence (like skipping a week or changing the date of just one session)? Or maybe update the entire series?

1. Sign In to Zoom
   • Go to the Zoom Meetings tab on the desktop or the web portal.
2. Locate Your Recurring Meeting
   • You’ll see an option like Show all occurrences next to your recurring meeting. Click it.
3. Choose Specific Occurrence vs. Entire Series
   • Edit just one date/time or adjust the entire recurring pattern.
4. Save Changes
   • Zoom will prompt you to send updates to participants if the session is imminent. Confirm the changes and you’re good to go.

How Bubbles Makes Recurring Zoom Meetings Better

Knowing how to create a recurring Zoom meeting is obviously very important, but recording and keeping track of these ongoing sessions can be just as crucial. That’s where Bubbles, an AI-powered meeting assistant, comes in to simplify the process.

Why Use Bubbles?

Bubbles transforms your Zoom meeting experience by offering:

• Automated Meeting Recording
  Connect your calendar to let Bubbles automatically join and record your recurring Zoom meetings. No more forgetting to hit “Record” when the conversation has already started.
• Detailed Summaries and Action Items
  After each meeting, you’ll receive a personalized transcript and summary, including key takeaways and action items. Bubbles even emails you a follow-up so you’re always in the loop.
• Easy Storage and Access
  All your Zoom recordings are stored in your Bubbles workspace, neatly organized and ready to revisit whenever you need them.

Whether you’re handling a daily standup or a monthly strategy session, Bubbles helps ensure that the valuable information from your recurring Zoom meetings never slips through the cracks.